MASTER PROVIDER SERVICES AGREEMENT
(Revenue Cycle Management, Technology Platform and Administrative Support Services)
THIS MASTER PROVIDER SERVICES AGREEMENT (this “Agreement”) is entered into as of the Effective Date set forth on the Order Form (Exhibit B), by and between:
PAIKNIGHT LLC, a limited liability company organized under the laws of the State of Delaware, with its principal place of business at 254 Chapman Rd, Ste 208 #28091, Newark, Delaware, 19702, United States (“PaiKnight” or the “Company”); and
The Provider identified on the Order Form (the “Provider”),
each a “Party” and together the “Parties”.
RECITALS
PaiKnight is a technology-enabled provider of revenue cycle management, reimbursement workflow administration, documentation coordination, claims-support, and software-as-a-service platform services to dental and medically adjacent providers in the United States. PaiKnight is not a healthcare provider, insurance company, insurance representative, insurance adjuster, public adjuster, law firm, legal services business, or referral or patient-brokering enterprise.
The Provider is a U.S.-licensed dental or medical practice or professional that wishes to engage PaiKnight to provide the administrative and technology services described in this Agreement, subject to and on the terms set forth herein.
The Parties acknowledge that the U.S. healthcare reimbursement environment is subject to extensive federal and state regulation, and that the characterization and operational scope of the Services have been intentionally designed to be administrative, technology-enabled, and reimbursement-support in nature, and not to constitute the practice of medicine or dentistry, the practice of law, insurance adjusting, public adjusting, claims advocacy on behalf of insureds, or referral or patient brokering.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
1. DEFINITIONS
“Affiliate” means, with respect to a Party, any entity that directly or indirectly controls, is controlled by, or is under common control with such Party.
“Applicable Law” means all federal, state, local, and foreign laws, regulations, rules, and orders applicable to a Party and to the performance of this Agreement, including HIPAA, the HITECH Act, the Anti-Kickback Statute, the Stark Law, the federal Fair Debt Collection Practices Act, state insurance, healthcare, licensing, consumer-protection, and privacy laws, and all applicable rules of the issuing state insurance commissioner, attorney general, secretary of state, dental board, medical board, and similar authorities.
“BAA” means the Business Associate Agreement set forth in Exhibit A, incorporated herein by reference.
“Claim” means a request for reimbursement submitted by or on behalf of Provider to a Payer in respect of a Covered Service rendered to a Patient.
“Covered Service” means a clinical service rendered by Provider that is identified by Provider on the Order Form (or by Provider’s submission of a Claim through the Platform) as in scope for support under this Agreement.
“Order Form” means the Order Form / Service Schedule executed by the Parties in the form of Exhibit B, which identifies, among other things, the pricing schedule disclosed to Provider, SCA Work Protection Fee amounts, jurisdiction(s) of operation, and effective dates. Any applicable Retainer arrangement or SaaS Tier must be confirmed by PaiKnight to Provider in writing before invoicing.
“Patient” means an individual who receives Covered Services from Provider.
“Payer” means any commercial health insurer, dental insurer, third-party administrator, self-funded employer plan, or other entity responsible (or alleged to be responsible) for reimbursement of a Claim. For the avoidance of doubt, this Agreement does not cover Medicare, Medicaid, TRICARE, or any other federal healthcare program, including any crossover or secondary claim relating to any such program, and no such claim may be added to any Order Form or supported through the Services.
“PHI” has the meaning given to it in 45 C.F.R. Section 160.103.
“Platform” means the PaiKnight software-as-a-service application, including all related modules, APIs, documentation, workflows, and Provider Portal, as updated from time to time.
“SCA” means a Single Case Agreement or similar case-specific reimbursement arrangement between Provider and a Payer in respect of Covered Services.
“SCA Work Protection Fee” has the meaning given in Section 5.2.
“Services” means the administrative, technology, claims-support, appeals-support, documentation-preparation, and SaaS Platform services described in Section 2 and any Order Form, performed by PaiKnight directly or through its Affiliates, employees, contractors, and subcontractors.
“Substantially Processed SCA Case” has the meaning given in Section 5.2.
“Term” has the meaning given in Section 13.1.
2. SERVICES
1. **Scope of Services.**
Subject to Provider’s payment of the applicable Fees, PaiKnight will provide to Provider the following administrative, technology, and reimbursement-support services (the “Services”), as elected on the Order Form:
Provider Retainer Services - dedicated administrative support, including claims-handling workflow administration, eligibility verification support, documentation organization, and claim status follow-up;
SaaS Platform Access - access to the Platform in the SaaS Tier elected on the Order Form (Basic, Pro, or Enterprise);
Appeals Support - preparation and submission of administrative appeals to Payers in response to denied or partially denied Claims, on Provider’s behalf and at Provider’s direction;
Documentation Preparation - preparation of administrative documentation packages, including letters of medical necessity (drafted on Provider’s letterhead, signed by Provider, and reflecting Provider’s independent clinical judgment), pre-authorization packages, and supporting documentation compilations;
Reimbursement Pathway Analysis - administrative analysis of insurer benefit categories, coverage criteria, and reimbursement workflows relevant to the Provider’s specialty (informational only; not legal or clinical advice);
Reporting and Analytics - performance reporting on Claims activity, approval rates, and outcomes; and
Such other administrative or technology services as the Parties may add to an Order Form from time to time.
- Services Not Provided.
PaiKnight does not, under any circumstances and notwithstanding anything to the contrary in this Agreement or any Order Form, provide any of the following:
clinical services, treatment recommendations, diagnostic services, or any form of medical or dental advice;
the practice of medicine, dentistry, nursing, or any other healthcare profession;
legal advice, legal representation, the practice of law, the threatening of litigation on behalf of any Party, or the drafting of pleadings or other legal process;
acting as an insurance adjuster, public adjuster, insurance producer, insurance broker, claims advocate on behalf of an insured, or any other regulated insurance role under any U.S. state insurance code;
acting as a utilization review agent, private review agent, or independent review organization;
acting as a referral source for Patients, accepting compensation in exchange for Patient referrals, or operating as a patient-brokering enterprise; or
controlling, directing, or influencing Provider’s clinical judgment, treatment decisions, treatment selection, scope of treatment, choice of materials, choice of pharmaceuticals, or scheduling of clinical services.
- Performance Standard.
PaiKnight will perform the Services in a professional and workmanlike manner and in compliance with Applicable Law. PaiKnight makes no representation, warranty, or guarantee that any particular Claim will be approved, paid, or paid in any particular amount, and Provider acknowledges that all Claims-level outcomes depend on Payer adjudication outside PaiKnight’s control.
- Subcontracting; Offshore Performance.
Provider acknowledges and agrees that PaiKnight performs the Services primarily through personnel, Affiliates, and subcontractors located outside the United States, including in the United Arab Emirates and the Philippines, and that such offshore personnel and subcontractors will create, receive, maintain, transmit, and access PHI in the course of performing the Services. PaiKnight will remain responsible for the performance of the Services and for the acts and omissions of its Affiliates and subcontractors. Offshore access to PHI is addressed in, and conditioned upon, the BAA (Exhibit A), and is subject to any applicable Payer-contract or state-law restriction on the offshore handling of PHI. Provider’s informed authorization of such offshore access is a condition of the affected Services; if Provider does not authorize offshore access, PaiKnight may decline to provide, or may degrade, the affected Services rather than perform them onshore.
3. PROVIDER RESPONSIBILITIES
1. **Clinical Authority.**
Provider retains sole, exclusive, and independent authority over all clinical decisions, including diagnosis, treatment recommendations, treatment selection, medical necessity determinations, scheduling, scope of practice, supervision of clinical staff, choice of materials and pharmaceuticals, and all other aspects of the practice of dentistry, medicine, or any other licensed healthcare profession. PaiKnight does not, and shall not, exercise any control or direction over any clinical matter.
- Supervision and Independent Judgment.
Provider acknowledges and agrees that, as the licensed clinician, Provider is responsible for: (a) being present at, or appropriately supervising, all Covered Services in accordance with the laws and rules of Provider’s state of practice; (b) ensuring that all medical necessity determinations are made independently by Provider and reflect Provider’s independent clinical judgment; (c) reviewing, approving, and signing any documentation (including letters of medical necessity prepared on Provider’s letterhead) before such documentation is submitted to any Payer; and (d) all disclosures required under Applicable Law to Patients regarding the use of administrative support vendors.
- Information and Cooperation.
Provider will provide PaiKnight with such information, documents, access, and cooperation as PaiKnight reasonably requires to perform the Services, including Patient information (subject to the BAA), Payer information, Provider credentials, EDI enrollment information, and timely responses to PaiKnight communications. Provider warrants that all information provided to PaiKnight is accurate and complete in all material respects.
- Licensure and Compliance.
Provider warrants and covenants that, throughout the Term: (a) Provider holds all licenses, certifications, accreditations, and authorizations required to render the Covered Services in the state(s) identified on the Order Form; (b) Provider is in good standing with all applicable licensing authorities; (c) Provider is not excluded from any federal or state healthcare program; (d) Provider complies with HIPAA and all other Applicable Law; and (e) Provider has and will maintain professional liability insurance in commercially reasonable amounts.
- Anti-Fraud.
Provider will not, and will procure that no person acting on its behalf will, (a) submit or cause to be submitted any Claim for a service that was not rendered or that was misrepresented in any material respect; (b) up-code, unbundle, or otherwise manipulate procedure codes in violation of Applicable Law or Payer rules; or (c) engage in any other conduct that would constitute fraud, abuse, false claims, or billing manipulation under any Applicable Law. PaiKnight is entitled to refuse to submit, withdraw, or refuse to support any Claim that PaiKnight reasonably believes violates this Section, and any such refusal shall not constitute a breach of this Agreement by PaiKnight.
- Prior Audits, Investigations, and Historical Liabilities.
Provider represents and warrants that, as of the Effective Date, neither Provider nor any of its owners, officers, or billing personnel is subject to, or has received notice of, any pending or threatened (a) Payer audit (including any prepayment or postpayment review), (b) governmental investigation, inquiry, or enforcement action, (c) overpayment demand, recoupment, or repayment request, (d) investigation, claim, or qui tam action under the federal False Claims Act or any state analogue, or (e) other regulatory action, in each case relating to Provider’s billing, coding, claims, or reimbursement practices. Provider shall promptly (and in any event within five (5) business days) notify PaiKnight in writing upon becoming aware of any such matter arising during the Term. Provider acknowledges and agrees that PaiKnight’s Services relate solely to Claims prepared or submitted with PaiKnight’s involvement during the Term, and that Provider retains sole responsibility for all claims, billing practices, and liabilities predating PaiKnight’s engagement or arising outside PaiKnight’s involvement.
- Claim Certification; Provider as Sole Submitter.
As between the Parties, Provider is, and shall at all times remain, the sole legal submitter and certifier of every Claim. PaiKnight performs only ministerial, administrative submission functions pursuant to, and strictly in accordance with, Provider’s authorization. By authorizing the submission of any Claim through the Platform or otherwise, Provider expressly certifies that such Claim, and all documentation supporting it, is truthful, accurate, and complete in all material respects and complies with Applicable Law and applicable Payer rules. Provider shall complete, as a condition of the submission of each Claim, a per-Claim electronic attestation within the Platform confirming the foregoing certification and, for high-value Claims (meaning any Claim with billed charges equal to or exceeding the threshold specified on the Order Form or, if no threshold is specified, US$10,000, and any Claim within a procedure category or Payer risk category designated in PaiKnight’s documented compliance policy), confirming eligibility and benefits verification, Provider credentialing and network status, and clinical, coding, and medical-necessity support. Nothing in this Agreement transfers to PaiKnight any certification responsibility of Provider under the federal False Claims Act or any other Applicable Law.
- Overpayments.
If Provider identifies, or receives credible information concerning, a suspected overpayment by any Payer in respect of any Claim, Provider shall promptly investigate such suspected overpayment and, where required by Applicable Law or the applicable Payer contract, timely report and refund such overpayment within the period required by Applicable Law. PaiKnight may suspend the Services (in whole or in part) or terminate this Agreement immediately upon written notice if Provider fails to comply with this Section, and no such suspension or termination shall constitute a breach of this Agreement by PaiKnight. PaiKnight bears no responsibility or liability for any failure by Provider to investigate, report, or refund any overpayment.
- Patient Cost-Sharing.
Provider shall (a) bill Patients for all applicable deductibles, coinsurance, copayments, and other cost-sharing amounts; (b) make commercially reasonable, good-faith efforts to collect such amounts; (c) waive or reduce Patient cost-sharing only on a case-by-case basis pursuant to a documented, compliant financial-hardship policy; and (d) not engage in any routine waiver of Patient cost-sharing and not advertise or operate any routine “no out-of-pocket” arrangement. Provider shall provide evidence of its compliance with this Section upon PaiKnight’s reasonable request.
- Payer Contract Restrictions; Offshore PHI Access.
Provider represents and warrants that its Payer agreements permit (or do not prohibit) the offshore handling of, and access to, PHI as authorized under Section 2.4 and the BAA. Provider shall promptly notify PaiKnight in writing of any Payer-contract or state-law restriction on the offshore handling of, or access to, PHI of which Provider is or becomes aware, and PaiKnight may adjust or restrict the delivery of the affected Services accordingly.
- Onboarding; KYC and Ongoing Compliance Verification.
Provider shall complete PaiKnight’s onboarding, know-your-customer (KYC), and compliance verification procedures as a condition of receiving the Services, and shall promptly provide such information and documentation as PaiKnight reasonably requests for that purpose, including evidence of identity, licensure, ownership, corporate standing, and federal and state exclusion, sanctions, and debarment screening. Provider shall keep such information accurate, complete, and current throughout the Term and shall promptly notify PaiKnight in writing of any material change to it. PaiKnight may repeat such verification periodically during the Term, and Provider’s continued satisfaction of PaiKnight’s KYC and ongoing compliance verification requirements is a condition of PaiKnight’s continued provision of the Services.
4. RELATIONSHIP; COMPLIANCE ARCHITECTURE
1. **Independent Contractor.**
PaiKnight is an independent contractor of Provider. Nothing in this Agreement creates any partnership, joint venture, agency, employment, franchise, or fiduciary relationship between the Parties. Neither Party has authority to bind the other or to make any representation, warranty, or other commitment on behalf of the other.
- No Fee-Splitting; No Practice of Medicine or Dentistry.
The Parties intend that no Fee payable to PaiKnight constitutes the sharing, splitting, or division of any professional fee earned by Provider in violation of any Applicable Law prohibiting fee-splitting or the corporate practice of medicine, dentistry, or any other licensed profession. The Fees are compensation for administrative, technology, and reimbursement-support services and are commercially reasonable for those services. PaiKnight has no ownership, equity, or other interest in Provider’s practice, no right to direct Provider’s clinical operations, and no right to participate in clinical revenue except as fees for services rendered.
- No Referral Arrangement.
Provider acknowledges and agrees that no portion of any Fee constitutes payment for, and PaiKnight is not paying or receiving anything of value in exchange for, (a) the referral of any Patient to or from Provider, (b) the recommendation of any course of treatment, or (c) the routing of any Patient or Patient population. The Parties intend that this Agreement be structured outside the scope of the federal Anti-Kickback Statute (42 U.S.C. Section 1320a-7b), the federal Stark Law (42 U.S.C. Section 1395nn), any state anti-kickback or patient-brokering statute (including, where applicable, Texas Occupations Code Section 102.001 and Florida Statutes Section 817.505), and any state fee-splitting statute. If any provision of this Agreement is reasonably determined by counsel for either Party to risk a violation of any such statute, the Parties shall promptly negotiate in good faith an amendment to bring the Agreement into compliance, and pending such amendment the affected provision shall be of no effect.
- No Unauthorized Practice of Law.
PaiKnight does not, and will not, render legal advice to Provider or to any Patient, interpret the legal rights or obligations of any party under any insurance policy or Payer contract, threaten or commence litigation, represent any party in any administrative or judicial proceeding, or otherwise engage in the practice of law. Provider acknowledges that all communications by PaiKnight personnel with Payers in respect of Claims are administrative in nature and pre-litigation, and that if any matter escalates beyond administrative reimbursement coordination, Provider is responsible for engaging Provider’s own licensed legal counsel.
- No Insurance Adjusting or Public Adjusting.
PaiKnight does not, and will not, act as an insurance adjuster, public adjuster, insurance producer, insurance broker, or claims advocate on behalf of any insured. PaiKnight’s role in any Payer communications is limited to administrative coordination of Claims and reimbursement workflows on Provider’s behalf.
- Operational Guardrails.
PaiKnight personnel will operate in accordance with the Prohibited Actions List attached as Exhibit C, which sets out specific operational guardrails consistent with this Section 4.
- No Pricing Influence; Best Practices Only.
PaiKnight does not, and will not, directly or indirectly set, influence, or recommend Provider’s prices, fees, or charges for any service, all of which remain Provider’s sole and independent responsibility. Any guidance, templates, workflows, or recommendations made available by PaiKnight are limited to general administrative best practices, are provided for informational purposes only, and do not constitute legal, clinical, pricing, or reimbursement advice. Nothing in this Agreement limits or overrides Provider’s independent professional and business judgment.
5. FEES AND PAYMENT
1. **Monthly Retainer; SaaS Subscription.**
Provider will pay PaiKnight (a) the monthly Provider Retainer confirmed by PaiKnight to Provider in writing before invoicing, and (b) any monthly or annual SaaS Subscription Fee separately confirmed in writing. Such Fees are payable in advance and are non-refundable except as expressly provided in this Agreement. The Retainer and the SaaS Subscription Fee are fixed fees for services rendered and platform access and are not contingent on Claim outcomes or any clinical metric. The pricing schedule disclosed on the Order Form is not a Provider selection. Following consultation, PaiKnight may confirm in writing that the applicable Retainer arrangement is per-Patient monthly pricing, a Commitment Package (Section 5.7) with a fixed monthly fee subject to the applicable LMN-Patient capacity limits, or the DSO Group Program (Section 5.8) with a fixed monthly fee for each participating provider professional. Under the per-Patient monthly option, each LMN Patient is billed at the stated per-Patient rate for every month in which that Patient’s case remains active in PaiKnight’s workflow. A case remains active until PaiKnight’s applicable documentation and reimbursement-support work is completed or closed, or the case is withdrawn in writing. A Patient whose case remains active across multiple months is included in the active case count and billed in each such month, and new LMN Patients are added to the active case count when their cases enter the workflow. Patients supported in excess of a confirmed Commitment Package capacity are chargeable at the per-Patient rate stated on the Order Form.
- SCA Work Protection Fee.
Provider will additionally pay PaiKnight a fee (the “SCA Work Protection Fee”) in the fixed, flat amount set forth on the Order Form for the applicable case-complexity tier in respect of each Claim that PaiKnight supports through the Services. The SCA Work Protection Fee is earned when either (a) the applicable SCA is fully executed, or (b) the case becomes a Substantially Processed SCA Case and Provider subsequently terminates, withdraws, transfers, circumvents, or otherwise prevents PaiKnight from completing the SCA process. For a fully executed SCA, invoicing and collection of the SCA Work Protection Fee will ordinarily be deferred until the Payer issues payment for Covered Services performed under the SCA; if Provider cancels or interferes with a Substantially Processed SCA Case before execution, that deferral immediately ends and the entire applicable SCA Work Protection Fee becomes immediately due and payable. The SCA Work Protection Fee is compensation for the SCA-related work, resources, and administrative value provided by PaiKnight, including the administrative claims-support, appeals-support, documentation-preparation, and workflow-administration services rendered by PaiKnight in respect of such Claim, is not a legal contingency fee, public-adjuster fee, finder’s fee, or referral fee, and is not paid in respect of any Patient referral. For the avoidance of doubt: (a) the SCA Work Protection Fee is a fixed, flat charge for the defined administrative services described in this Agreement, and is not calculated as a percentage of, and is not contingent on, the amount recovered or collected in respect of any Claim; (b) the SCA Work Protection Fee is payable only in respect of Claims for Covered Services that have been rendered by Provider in accordance with Provider’s independent clinical judgment and submitted with Provider’s authorization; (c) if the law of any state applicable to the Services requires a particular fee structure, the SCA Work Protection Fee shall automatically be adjusted to the extent necessary to remain a compliant fixed or flat-fee arrangement, and the Parties shall promptly document such adjustment in an amended Order Form; and (d) the SCA Work Protection Fee applies only to eligible commercial-Payer cases, and no SCA Work Protection Fee shall attach to any Medicare, Medicaid, TRICARE, or other federal healthcare program claim, including any crossover or secondary claim.
“Substantially Processed SCA Case” means a case for which PaiKnight has completed the material documentation, authorization, GAP-exception, medical-necessity, and administrative requirements applicable to the case; the case is under active SCA negotiation or awaiting preparation, approval, or signature; and execution of the SCA is the principal remaining step.
Provider acknowledges that the recurring Retainer, SaaS Subscription, Commitment Package, and DSO Group Program fees, on the one hand, and the SCA Work Protection Fee, on the other, are separate and independent fee categories: the recurring fees are paid in advance for ongoing monthly administrative services, and the SCA Work Protection Fee is charged for each qualifying SCA case that reaches an earning milestone described above. Payment of one fee does not satisfy, replace, reduce, or eliminate the other. No duplicate SCA Work Protection Fee shall apply to the same case; if the SCA Work Protection Fee is paid following cancellation of a Substantially Processed SCA Case and the SCA is later executed, that payment satisfies the SCA Work Protection Fee for that case.
- Appeals Support and Documentation Preparation.
Appeals Support and Documentation Preparation performed for a qualifying SCA case are components of the SCA-related work covered by the applicable SCA Work Protection Fee under Section 5.2. The Provider does not separately elect these components or select the applicable case-complexity tier. PaiKnight evaluates the work required for the case and applies the corresponding fixed SCA Work Protection Fee stated on the Order Form.
- Invoicing and Payment.
PaiKnight will invoice Provider monthly. The Retainer and SaaS Subscription Fee are invoiced in advance for the following month, and the SCA Work Protection Fee is invoiced in arrears. Invoices are due within fifteen (15) days of the invoice date. Past-due amounts accrue interest at the lesser of one and one-half percent (1.5%) per month and the maximum rate permitted by Applicable Law. Provider shall pay all Fees free and clear of any deduction, set-off, or counterclaim.
- Taxes.
All Fees are exclusive of any sales, use, value-added, or similar taxes (other than taxes on PaiKnight’s net income). Provider is responsible for all such taxes applicable to the Services.
- Pricing Uniformity.
PaiKnight will use commercially reasonable efforts to apply uniform pricing across Providers of comparable size, specialty, and elected scope of Services, except for differences attributable to volume, scope of Services elected, jurisdiction-specific compliance costs, and good-faith promotional pricing.
- Commitment Packages; Early Termination.
If PaiKnight and Provider separately confirm a discounted commitment package in writing (a “Commitment Package”), the discounted Commitment Package rates set forth on the Order Form are conditioned on Provider maintaining the Services, and paying the full minimum financial commitment, for the full committed term stated in that written confirmation (the “Committed Term”). Provider’s decision not to submit the expected number of Patients, or not to use the full package capacity, does not reduce that payment commitment. If, before the end of the Committed Term, (a) Provider terminates this Agreement other than for PaiKnight’s uncured material breach under Section 13.3, or (b) PaiKnight terminates this Agreement under Section 13.3 or for Provider’s failure to complete or maintain KYC or ongoing compliance verification under Section 13.2, then the balance of the Retainer and SaaS Subscription Fees that would have been payable for the remainder of the Committed Term shall become immediately due and payable in full as of the effective date of termination, in addition to all other amounts accrued through that date. No acceleration applies where PaiKnight terminates for convenience under Section 13.2 or where Provider terminates for PaiKnight’s uncured material breach. The Parties acknowledge and agree that this acceleration reflects the value of the separately confirmed committed-term discount, is a reasonable estimate of PaiKnight’s loss of bargain, and constitutes liquidated compensation and not a penalty.
- DSO Group Program.
The DSO Group Program is available only to a multi-clinic organization with multiple participating provider professionals that processes at least one hundred (100) LMN Patients per month in aggregate across the participating group. The monthly Retainer stated on the Order Form applies separately to each participating provider professional in the DSO group and is not a single flat fee for the entire group. PaiKnight must confirm the Provider’s eligibility and participating-provider count in writing before applying DSO pricing. Continued eligibility requires the group to maintain the stated monthly LMN-Patient volume. If the group does not maintain the minimum volume, PaiKnight will confirm an applicable Retainer arrangement for the following billing cycle. The DSO Group Program does not change the Initial Term stated on the Order Form unless the Parties expressly agree otherwise in writing.
6. CLAWBACK; ADJUSTMENTS
1. **Payer Adjustments and Recoupments.**
Provider acknowledges that all Payer payments may be subject to retrospective review, adjustment, recoupment, offset, take-back, or chargeback. Except as expressly provided in this Section 6.1, Provider shall remain solely responsible for every such adjustment or recoupment, and no Fee paid or payable to PaiKnight shall be refundable, creditable, or subject to set-off merely because a Payer subsequently denies, adjusts, reverses, or recoups payment of a Claim.
PaiKnight shall have no responsibility for any recoupment arising from or relating to Provider’s clinical judgment, medical-necessity determinations, documentation, coding instructions or approvals, licensure, credentialing, network participation, Payer agreements, Patient eligibility, coordination of benefits, prior authorization, Patient cost-sharing, the services rendered, information supplied by Provider, or any act or omission outside PaiKnight’s expressly agreed Services.
A credit against PaiKnight’s Fees shall arise only where, following the timely exhaustion of all reasonably available administrative appeal rights, it is established by PaiKnight’s written admission or by a final, non-appealable arbitral or judicial determination that the recoupment resulted directly and solely from PaiKnight’s material failure to follow Provider’s written and approved claim-submission instructions. Any such credit shall be limited to the Fee actually paid to PaiKnight for the affected Claim and shall not include the amount recouped by the Payer, lost revenue, interest, penalties, or consequential damages. Any credit available under this Section constitutes Provider’s sole and exclusive contractual remedy against PaiKnight arising from or relating to the applicable recoupment, and Provider shall have no right to recover the recouped amount, consequential damages, penalties, interest, lost revenue, lost profits, or any other amount from PaiKnight.
Provider shall notify PaiKnight of any proposed recoupment within five (5) business days after receipt, provide all supporting documentation, and preserve all applicable appeal rights. Provider may not withhold or set off Fees based on an alleged recoupment unless agreed by PaiKnight in writing or determined by a final arbitral or judicial award. Provider’s failure to provide timely notice, preserve appeal rights, supply requested documentation, or reasonably cooperate in contesting the recoupment shall permanently waive any entitlement to a credit under this Section.
- Disputed Amounts.
If Provider in good faith disputes any invoice, Provider shall pay all undisputed amounts when due and shall notify PaiKnight in writing of the disputed amount and the basis for the dispute within ten (10) days of the invoice date. The Parties will negotiate in good faith to resolve any disputed amount within thirty (30) days of such notice.
- Payer Payments; No Assignment.
All Payer reimbursements shall be made directly to Provider. PaiKnight shall not be identified as the rendering provider, billing provider, supplier, payee, assignee, beneficiary, or owner of any Claim or reimbursement right; shall not submit Claims under PaiKnight’s own NPI, TIN, provider number, or bank account; and shall not receive or control Payer reimbursement funds. Nothing in this Agreement constitutes an assignment to PaiKnight of Provider’s insurance benefits, Claims, accounts receivable, or reimbursement rights.
7. RECORDS; AUDIT
1. **Records.**
Each Party will maintain accurate books and records relating to its performance of this Agreement, including, in the case of Provider, records sufficient to verify Claims submitted and amounts received from Payers, and, in the case of PaiKnight, records sufficient to verify Services rendered. Each Party shall retain such books and records for a period of not less than six (6) years following the termination or expiration of this Agreement, or such longer period as may be required by Applicable Law.
- Audit Rights.
During the Term and for six (6) years thereafter, each Party may, upon at least thirty (30) days’ prior written notice and no more than once in any twelve (12) month period (other than for cause), audit the other Party’s books and records relevant to the Fees and Services. Audits shall be conducted during normal business hours at the audited Party’s premises (or remotely by reasonable arrangement), by an independent auditor reasonably acceptable to the audited Party. The auditing Party shall bear the cost of the audit, except that, if the audit reveals an underpayment or overpayment of Fees of five percent (5%) or more for the audited period, the audited Party shall bear the reasonable cost of the audit and shall promptly pay or refund the variance, with interest.
- Anti-Fraud Cooperation.
Each Party will cooperate reasonably with the other Party and with any Payer, regulator, or law-enforcement authority in connection with any inquiry, audit, or investigation concerning Claims, Fees, or Services. Each Party will promptly notify the other Party of any such inquiry, audit, or investigation that materially concerns the Services or the Fees.
8. DATA, PRIVACY, and SECURITY
1. **HIPAA Business Associate Agreement.**
To the extent PaiKnight creates, receives, maintains, or transmits PHI on behalf of Provider, PaiKnight is a Business Associate (as defined at 45 C.F.R. Section 160.103) of Provider. The BAA attached as Exhibit A governs the Parties’ respective obligations with respect to PHI and is incorporated into this Agreement by reference. In the event of any conflict between this Agreement and the BAA with respect to PHI, the BAA controls.
- Aggregated and De-Identified Data.
Subject to the BAA and Applicable Law (including 45 C.F.R. Section 164.514 with respect to de-identification), PaiKnight may use de-identified, aggregated, and anonymized data derived from its performance of the Services for the purpose of Platform improvement, analytics, benchmarking, internal research, and Platform performance reporting. PaiKnight will not re-identify or attempt to re-identify any such data.
- State Privacy Law.
Each Party will comply with applicable state healthcare privacy and data security laws, including, where applicable, the Texas Medical Records Privacy Act (Texas Health and Safety Code Chapter 181 / HB 300), the California Confidentiality of Medical Information Act, the California Consumer Privacy Act and CPRA, the Washington My Health My Data Act, the New York SHIELD Act, and the various state breach-notification statutes.
9. INTELLECTUAL PROPERTY
1. **PaiKnight IP**
As between the Parties, PaiKnight owns and retains all right, title, and interest in and to the Platform, all PaiKnight software, the Services methodology, all documentation, all analytics derived from the Platform, all workflow templates, all improvements to any of the foregoing, and all intellectual property rights therein. No license or other right is granted to Provider in respect of the Platform or any PaiKnight intellectual property except the limited, non-exclusive, non-transferable, revocable right to access and use the Platform during the Term solely for Provider’s internal business purposes and solely in accordance with this Agreement, the applicable Order Form, and the Terms and Conditions.
- Provider Data.
As between the Parties, Provider owns and retains all right, title, and interest in and to Provider Data (meaning data submitted to or generated through the Platform by or on behalf of Provider, excluding PHI to the extent governed by the BAA). Provider grants PaiKnight a non-exclusive, royalty-free license to use Provider Data solely as necessary to provide the Services and exercise PaiKnight’s rights under this Agreement.
- Feedback.
Any feedback, suggestions, or ideas regarding the Services or the Platform that Provider provides to PaiKnight may be used by PaiKnight without restriction or obligation.
10. CONFIDENTIALITY
1. **Definition.**
“Confidential Information” of a Party means non-public information disclosed by that Party (“Discloser”) to the other Party (“Recipient”) that is identified as confidential or that should reasonably be understood to be confidential, including Fees, pricing, business plans, technical information, and Provider Data. Confidential Information does not include information that (a) is or becomes publicly known through no fault of Recipient, (b) was already known to Recipient without restriction, (c) is independently developed by Recipient without reference to Discloser’s Confidential Information, or (d) is rightfully received from a third party without restriction.
- Obligations.
Recipient will (a) use Confidential Information solely to perform its obligations and exercise its rights under this Agreement, (b) not disclose Confidential Information to any third party other than to Recipient’s employees, contractors, Affiliates, and advisors who have a need to know and who are bound by confidentiality obligations no less protective than those in this Section, and (c) protect Confidential Information using the same degree of care it uses to protect its own confidential information of similar sensitivity, but in no event less than a reasonable degree of care. PHI is governed by the BAA, not this Section.
11. REPRESENTATIONS AND WARRANTIES
1. **Mutual.**
Each Party represents and warrants to the other that (a) it is duly organized, validly existing, and in good standing under the laws of its jurisdiction of organization; (b) it has full power and authority to enter into and perform this Agreement; and (c) its performance of this Agreement will not violate any agreement to which it is a party.
- Disclaimer.
EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, THE SERVICES AND THE PLATFORM ARE PROVIDED “AS IS” AND PAIKNIGHT DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. PAIKNIGHT DOES NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT ANY CLAIM WILL BE APPROVED OR PAID.
- No Guarantee of Claim Outcomes.
Provider acknowledges and agrees that PaiKnight does not, cannot, and shall never be deemed to guarantee, warrant, or promise that any Claim, appeal, prior authorization, Single Case Agreement, or other submission will be approved, accepted, or paid by any Payer, or paid in any particular amount or within any particular time, or that any particular reimbursement, recovery, or financial outcome will be achieved. All payment, coverage, and reimbursement decisions rest solely with the applicable Payer. Any estimates, projections, historical results, or illustrations provided by PaiKnight are for informational purposes only and do not constitute a representation, warranty, or guarantee of any outcome, and neither the SCA Work Protection Fee structure nor anything else in this Agreement shall be construed as a guarantee that any Claim will be successful.
12. INDEMNIFICATION; LIMITATION OF LIABILITY
1. **Indemnification by Provider.**
Provider shall indemnify, defend, and hold harmless PaiKnight and its Affiliates, officers, directors, employees, and agents from and against any and all third-party claims, losses, damages, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to (a) Provider’s breach of this Agreement or any warranty or covenant herein, (b) any clinical decision, treatment, or course of care rendered by Provider, (c) any Claim that is fraudulent, up-coded, unbundled, or otherwise materially misrepresented by Provider, (d) any violation of Applicable Law by Provider, and (e) any negligence or willful misconduct of Provider, (f) any claim, Claim, billing practice, act, omission, or liability arising or accruing prior to the Effective Date or otherwise predating PaiKnight’s engagement by Provider, (g) any claim or billing submitted without PaiKnight’s involvement or otherwise outside the scope of the Services, (h) any failure by Provider to investigate, report, or refund any overpayment as required by Applicable Law, (i) any routine waiver by Provider of Patient cost-sharing in violation of Section 3.9, and (j) any breach by Provider of any Payer agreement, including any restriction therein on the offshore handling of, or access to, PHI.
- Indemnification by PaiKnight.
PaiKnight shall indemnify, defend, and hold harmless Provider from and against any and all third-party claims arising out of or relating to (a) PaiKnight’s material breach of this Agreement, (b) any claim that the Platform, as provided by PaiKnight and used in accordance with this Agreement, infringes the intellectual property rights of a third party, and (c) PaiKnight’s gross negligence or willful misconduct.
- Indemnification Procedure.
The indemnified Party shall (a) promptly notify the indemnifying Party of any claim, (b) give the indemnifying Party sole control of the defense and settlement (provided that any settlement that imposes any non-monetary obligation on the indemnified Party requires that Party’s consent, not to be unreasonably withheld, and provided further that (i) the indemnified Party may participate in the defense of any claim with counsel of its own choosing at its own expense, and (ii) any settlement that affects the indemnified Party’s regulatory, licensing, or reputational interests requires the indemnified Party’s prior written consent), and (c) reasonably cooperate at the indemnifying Party’s expense.
- Limitation of Liability.
EXCEPT FOR (A) BREACHES OF CONFIDENTIALITY, (B) INDEMNIFICATION OBLIGATIONS, (C) PROVIDER’S PAYMENT OBLIGATIONS, AND (D) A PARTY’S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, OR LOSS OF BUSINESS OPPORTUNITY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SUBJECT TO THE FOREGOING, EACH PARTY’S AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED THE TOTAL FEES PAID BY PROVIDER TO PAIKNIGHT IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE LIABILITY. NOTWITHSTANDING THE FOREGOING, WITH RESPECT TO LIABILITY ARISING FROM A BREACH OF THE BAA OR OF A PARTY’S DATA-PRIVACY OR DATA-SECURITY OBLIGATIONS UNDER THIS AGREEMENT, EACH PARTY’S AGGREGATE LIABILITY SHALL NOT EXCEED TWO (2) TIMES THE TOTAL FEES PAID BY PROVIDER TO PAIKNIGHT IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, BUT WITHOUT LIMITING PAIKNIGHT’S EXPRESS INDEMNIFICATION OBLIGATIONS UNDER SECTION 12.2 OR ITS OBLIGATIONS UNDER THE BAA, PAIKNIGHT SHALL HAVE NO LIABILITY TO PROVIDER FOR ANY ACT, OMISSION, ERROR, OR OTHER FAULT ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE SERVICES, EXCEPT TO THE EXTENT SUCH LIABILITY ARISES FROM PAIKNIGHT’S FRAUD, GROSS NEGLIGENCE, OR WILLFUL MISCONDUCT.
- Clinical Liability.
Without limiting the foregoing, PaiKnight shall have no liability whatsoever for any clinical decision, treatment, or course of care rendered by Provider, for any outcome of any Patient, or for any malpractice claim asserted against Provider. Provider is solely responsible for maintaining professional liability (malpractice) insurance in commercially reasonable amounts.
- Payer Recoupments Not Claims Against PaiKnight.
A Payer’s repayment, recoupment, offset, or adjustment demand against Provider is not, of itself, a third-party claim against PaiKnight, does not of itself constitute losses of Provider recoverable from PaiKnight, and does not trigger any indemnification, defense, or reimbursement obligation of PaiKnight under this Agreement, unless and only to the extent that the demanding party specifically alleges conduct attributable to PaiKnight and such conduct is established to constitute fraud, gross negligence, or willful misconduct by PaiKnight. This Section does not expand PaiKnight’s indemnification obligations under Section 12.2, which apply only where independently triggered on their own terms.
13. TERM; TERMINATION
1. **Term.**
This Agreement begins on the Effective Date set forth on the Order Form and, unless earlier terminated in accordance with this Section 13, will continue for the initial term set forth on the Order Form (the “Initial Term”), and shall automatically renew for successive twelve (12) month renewal terms (each, a “Renewal Term” and, together with the Initial Term, the “Term”), unless either Party gives the other written notice of non-renewal at least sixty (60) days prior to the end of the then-current term.
- Termination for Convenience.
After the Initial Term, either Party may terminate this Agreement for convenience upon ninety (90) days’ prior written notice. In addition, PaiKnight may terminate this Agreement for convenience at any time, including during the Initial Term, upon thirty (30) days’ prior written notice to Provider, and may terminate this Agreement immediately upon written notice if Provider fails to complete, or ceases to satisfy, PaiKnight’s KYC or ongoing compliance verification requirements under Section 3.11.
- Termination for Cause.
Either Party may terminate this Agreement immediately upon written notice if the other Party (a) commits a material breach of this Agreement and fails to cure such breach within thirty (30) days of receiving written notice of the breach (or, in the case of a breach by Provider of Sections 3.4 (Licensure), 3.5 (Anti-Fraud), or the BAA, immediately and without a cure period); (b) becomes insolvent, makes a general assignment for the benefit of creditors, files a petition in bankruptcy, or has a receiver appointed for substantially all of its assets; (c) is excluded from any federal or state healthcare program or loses any license required to perform its obligations under this Agreement; (d) engages in conduct that would, in the reasonable judgment of the other Party, expose the other Party to material regulatory, reputational, or legal risk; or (e) in the case of termination by PaiKnight only, Provider undergoes a change of control (meaning any transaction or series of related transactions by which any person or entity acquires direct or indirect control of Provider or of all or substantially all of Provider’s assets) that, in PaiKnight’s reasonable judgment, materially increases PaiKnight’s regulatory, compliance, or reputational risk.
- Effect of Termination.
Upon termination or expiration: (a) all rights and licenses granted hereunder cease immediately; (b) Provider shall pay all amounts accrued and outstanding through the effective date of termination, including (i) SCA Work Protection Fees in respect of Claims for which Services were materially completed prior to termination and that are subsequently paid in accordance with Section 13.5, (ii) all remaining Commitment Package fees subject to acceleration under Section 5.7, (iii) all unpaid SCA Work Protection Fees for executed SCAs, and (iv) the full SCA Work Protection Fee for every Substantially Processed SCA Case as to which Provider has terminated, withdrawn, transferred, circumvented, or otherwise prevented completion of the SCA process; (c) each Party shall return or destroy the other Party’s Confidential Information; and (d) PaiKnight shall return or destroy PHI in accordance with the BAA.
- Tail Period for SCA Work Protection Fees.
For Claims as to which PaiKnight has materially completed its Services (including preparation and submission of the Claim and any pending appeal) prior to the effective date of termination, the SCA Work Protection Fee shall continue to be payable for a period of one hundred eighty (180) days after termination if and when such Claims are paid by the applicable Payer. This Section 13.5 survives termination.
- Survival.
Sections 1, 3.4 through 3.11, 4, 5.5, 5.7, 6, 7, 8, 9, 10, 11.2, 11.3, 12, 13.4, 13.5, 13.6, 14, 15, and 16, and the BAA, survive termination of this Agreement.
- Suspension of Services.
Without limiting its termination rights, PaiKnight may suspend the Services, in whole or in part, immediately upon written notice to Provider if (a) PaiKnight reasonably determines that continued performance would create a material legal, regulatory, or compliance risk for PaiKnight; (b) Provider fails to pay any undisputed amount when due and such failure continues after any applicable cure period; or (c) a compliance concern regarding Provider’s claims, billing, or cost-sharing practices reasonably requires an immediate operational pause pending investigation. PaiKnight will lift any such suspension promptly once the circumstances giving rise to it have been resolved to PaiKnight’s reasonable satisfaction. Fees continue to accrue during any suspension arising from Provider’s act or omission, and no suspension in accordance with this Section constitutes a breach of this Agreement by PaiKnight.
14. INSURANCE
Provider shall maintain, at its own expense, insurance coverage appropriate to its business and obligations under this Agreement. Without limitation, Provider shall maintain professional liability (malpractice) insurance with limits of not less than US$1,000,000 per occurrence and US$3,000,000 in the aggregate. Provider shall provide certificates of insurance upon reasonable request. Provider shall additionally maintain (i) commercial general liability insurance with limits of not less than US$1,000,000 per occurrence and US$2,000,000 in the aggregate, and (ii) cyber-liability insurance with limits of not less than US$1,000,000 per occurrence, and (iii) directors and officers (D&O) liability insurance with limits of not less than US$1,000,000 per occurrence. Provider’s policies shall, where available on commercially reasonable terms, provide for at least thirty (30) days’ prior written notice of cancellation or material adverse change and include a waiver of subrogation in favor of PaiKnight, and Provider shall, upon PaiKnight’s reasonable request, name PaiKnight as an additional insured on Provider’s commercial general liability policy.
15. GOVERNING LAW; DISPUTE RESOLUTION
1. **Governing Law.**
This Agreement is governed by, and shall be construed in accordance with, the laws of the State identified as the Provider’s primary State of operation on the Order Form (the “Governing State”), without regard to its conflict-of-laws principles. The Parties acknowledge that this choice of law does not, and is not intended to, waive the applicability of any mandatory U.S. federal or state healthcare regulatory law (including HIPAA, the HITECH Act, the federal Anti-Kickback Statute, the Stark Law, the federal False Claims Act, and applicable state insurance, fee-splitting, corporate-practice-of-medicine or -dentistry, licensing, and consumer-protection laws), which apply to the performance of this Agreement irrespective of the governing law chosen by the Parties.
- Forum.
Subject to Section 15.3, any dispute arising out of or in connection with this Agreement, including any question regarding its existence, validity, or termination, shall be finally resolved by binding arbitration administered by the American Arbitration Association (“AAA”) under its Commercial Arbitration Rules then in effect, before a single arbitrator, with the seat and hearing locale in the Governing State, and judgment on the award may be entered in any court of competent jurisdiction. Where such arbitration is unavailable or unenforceable, the state and federal courts located in the Governing State shall have exclusive jurisdiction. Nothing in this Section requires arbitration of any claim that, as a matter of mandatory law, may not be arbitrated.
- Carve-Outs.
Notwithstanding Section 15.2, (a) either Party may seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property, Confidential Information, or PHI; (b) PaiKnight may bring an action for the collection of unpaid Fees in any court having jurisdiction over Provider; and (c) nothing in this Agreement limits any Party’s right to raise or defend any claim, objection, or proceeding under mandatory U.S. federal or state law in the appropriate U.S. forum.
- Pre-Suit Negotiation.
Before commencing any formal proceeding, the Parties shall first attempt to resolve any dispute through good-faith negotiation between senior officers of each Party for a period of not less than thirty (30) days.
- Prevailing-Party Attorneys’ Fees.
In any arbitration or court proceeding arising out of or relating to this Agreement, the prevailing Party shall be entitled to recover its reasonable attorneys’ fees, costs, and expenses from the non-prevailing Party, in addition to any other relief awarded.
- Notice of Claims Against Provider.
If any legal or administrative claim, action, proceeding, investigation, or dispute relating to Claims, billing, reimbursement, or the Services is threatened or commenced against Provider, Provider shall, before taking any substantive step in response, first notify PaiKnight by email to legal@paiknight.com using the notification form prescribed and provided by PaiKnight for that purpose, and shall keep PaiKnight reasonably informed of the status of the matter, so that the Parties may coordinate an appropriate administrative response. Nothing in this Section requires Provider to delay any response required by law, court order, or a regulator within a mandatory deadline, limits Provider’s right to engage its own legal counsel at any time, or constitutes the provision of legal advice or legal representation by PaiKnight.
16. MISCELLANEOUS
1. **Entire Agreement.**
This Agreement, together with the BAA, all Order Forms, PaiKnight’s standard Platform Terms and Conditions (as made available within the Platform and updated from time to time, the “Terms and Conditions”), and the other Exhibits, constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior agreements, proposals, and communications, whether oral or written.
- Amendments.
No amendment or modification of this Agreement is effective unless in writing and signed by both Parties.
- Order of Precedence.
In the event of conflict: (a) the BAA controls over this Agreement with respect to PHI; (b) this Agreement controls over any Order Form except where the Order Form expressly amends a specific section of this Agreement; and (c) Exhibit C (Prohibited Actions List) is binding on PaiKnight personnel as an operational matter and is informative for Provider, but does not create enforceable Provider rights beyond what is set forth in the body of this Agreement. In the event of any conflict, the body of this Agreement and each Order Form control over the Terms and Conditions.
- Severability.
If any provision of this Agreement is held invalid or unenforceable, the remaining provisions continue in full force and effect, and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that approximates the original intent.
- No Waiver.
No failure or delay in exercising any right under this Agreement constitutes a waiver of that right.
- Assignment.
Provider may not assign this Agreement without PaiKnight’s prior written consent. PaiKnight may assign this Agreement to an Affiliate or in connection with a merger, reorganization, or sale of substantially all of its assets without consent. Any purported assignment in violation of this Section is void.
- Notices.
Notices must be in writing and delivered by hand, by internationally recognized courier, or by email (with confirmation of receipt) to the addresses set forth on the Order Form. Notices to PaiKnight must additionally be copied to its General Counsel.
- Force Majeure.
Neither Party is liable for any failure or delay in performance (other than payment obligations) due to causes beyond its reasonable control, including acts of God, war, terrorism, pandemic, governmental action, labor unrest, internet or telecommunications outages, and natural disasters.
- Publicity.
Neither Party may use the name, mark, or logo of the other Party in any public announcement, press release, marketing material, or website without the prior written consent of the other Party, except that PaiKnight may include Provider’s name and logo in customer lists with Provider’s prior written consent (which may be given in the Order Form).
- Electronic Acceptance; Entire Agreement.
This Agreement is presented and accepted through PaiKnight’s clickwrap process. By completing the required fields, reviewing the Agreement, selecting the required acceptance checkbox, and submitting the completed agreement, the Provider’s authorized representative confirms the Provider’s acceptance of and intent to be bound by this Agreement. That affirmative act constitutes the Provider’s electronic acceptance and execution of this Agreement. No separate signature page or drawn, typed, or handwritten signature is required. PaiKnight’s electronic record of the completed clickwrap process, together with this Agreement and the completed Order Form, constitutes one instrument.
EXHIBIT A
BUSINESS ASSOCIATE AGREEMENT
This Business Associate Agreement (this “BAA”) supplements and is made a part of the Master Provider Services Agreement between PaiKnight LLC (“Business Associate”) and Provider (“Covered Entity”). Capitalized terms used but not defined in this BAA have the meanings given to them in the HIPAA Rules.
- Definitions.
“HIPAA Rules” means the Privacy, Security, Breach Notification, and Enforcement Rules at 45 C.F.R. Parts 160 and 164.
“PHI” means Protected Health Information limited to the information Business Associate creates, receives, maintains, or transmits on behalf of Covered Entity. Other capitalized terms used herein (including “Business Associate”, “Covered Entity”, “Breach”, “Disclosure”, “Required by Law”, “Security Incident”, “Subcontractor,” “Unsecured PHI,” and “Use” have the meanings given in the HIPAA Rules.
- Permitted Uses and Disclosures.
(a) Business Associate may Use and Disclose PHI only as necessary to perform the Services under the Agreement, as Required by Law, or as expressly permitted by this BAA. (b) Business Associate may Use PHI for the proper management and administration of Business Associate and to carry out its legal responsibilities. (c) Business Associate may Disclose PHI for the proper management and administration of Business Associate or to carry out its legal responsibilities provided that the Disclosures are Required by Law or Business Associate obtains reasonable assurances from the person to whom the PHI is Disclosed that it will be held confidentially and Used or further Disclosed only as Required by Law or for the purpose for which it was Disclosed, and that the person notifies Business Associate of any instance of which it becomes aware in which the confidentiality of the PHI has been breached. (d) Business Associate may Use PHI to provide Data Aggregation services relating to the health care operations of Covered Entity, as permitted under 45 C.F.R. Section 164.504(e)(2)(i)(B). (e) Business Associate may de-identify PHI in accordance with 45 C.F.R. Section 164.514(a)-(c) and Use and Disclose such de-identified data for any lawful purpose.
- Obligations of Business Associate.
Business Associate shall: (a) not Use or further Disclose PHI other than as permitted or required by this BAA, the Agreement, or as Required by Law; (b) Use appropriate safeguards, and comply with Subpart C of 45 C.F.R. Part 164 with respect to electronic PHI, to prevent Use or Disclosure of PHI other than as provided by this BAA; (c) report to Covered Entity any Use or Disclosure of PHI not provided for by this BAA of which it becomes aware, including any Breach of Unsecured PHI as required by 45 C.F.R. Section 164.410, and any Security Incident of which it becomes aware; (d) in accordance with 45 C.F.R. Section 164.502(e)(1)(ii) and 164.308(b)(2), ensure that any Subcontractor that creates, receives, maintains, or transmits PHI on behalf of Business Associate agrees in writing to substantially the same restrictions, conditions, and requirements that apply to Business Associate with respect to such PHI; (e) make available PHI in a Designated Record Set to Covered Entity as necessary to satisfy Covered Entity’s obligations under 45 C.F.R. Section 164.524; (f) make any amendment(s) to PHI in a Designated Record Set as directed or agreed to by Covered Entity pursuant to 45 C.F.R. Section 164.526; (g) maintain and make available the information required to provide an accounting of Disclosures to Covered Entity as necessary to satisfy Covered Entity’s obligations under 45 C.F.R. Section 164.528; (h) to the extent Business Associate is to carry out one or more of Covered Entity’s obligation(s) under Subpart E of 45 C.F.R. Part 164, comply with the requirements of Subpart E that apply to Covered Entity in the performance of such obligation(s); and (i) make its internal practices, books, and records available to the Secretary of the U.S. Department of Health and Human Services for purposes of determining compliance with the HIPAA Rules.
- Breach Notification.
Business Associate shall report any Breach of Unsecured PHI to Covered Entity without unreasonable delay and in any event no later than thirty (30) calendar days after discovery of the Breach. The notification shall include, to the extent then known, the information required by 45 C.F.R. Section 164.410(c), and Business Associate shall provide additional information as it becomes available. Business Associate shall cooperate with Covered Entity in the investigation, mitigation, and notification of any Breach.
- Offshore Access to PHI
Covered Entity expressly acknowledges and authorizes Business Associate’s access to PHI by Business Associate’s personnel and Subcontractors located outside the United States, including in the United Arab Emirates and the Philippines, subject to (i) the absence of any Payer-contract or state-law restriction prohibiting such offshore access, and (ii) Business Associate’s implementation of appropriate administrative, physical, and technical safeguards including: encrypted transmission, role-based access controls, multi-factor authentication, jurisdiction logging, workforce HIPAA training, and Subcontractor BAAs flowing the foregoing obligations through to all offshore personnel and vendors with access to PHI.
- Obligations of Covered Entity
Covered Entity shall: (a) notify Business Associate of any limitation in its Notice of Privacy Practices, to the extent such limitation may affect Business Associate’s Use or Disclosure of PHI; (b) notify Business Associate of any changes in, or revocation of, the permission by an Individual to Use or Disclose PHI, to the extent such changes may affect Business Associate’s Use or Disclosure of PHI; (c) notify Business Associate of any restriction on the Use or Disclosure of PHI that Covered Entity has agreed to or is required to abide by under 45 C.F.R. Section 164.522, to the extent such restriction may affect Business Associate’s Use or Disclosure of PHI; and (d) not request Business Associate to Use or Disclose PHI in any manner that would not be permissible under the HIPAA Rules if done by Covered Entity, except as set forth in Sections 2(b)-(d) above with respect to the proper management and administration and legal responsibilities of Business Associate and data aggregation services.
- Term and Termination
This BAA is effective on the Effective Date of the Agreement and continues until termination or expiration of the Agreement. Upon termination, Business Associate shall return or destroy all PHI received from, created, maintained, or received by Business Associate on behalf of Covered Entity that Business Associate still maintains in any form, and shall retain no copies of such PHI; provided that, if such return or destruction is not feasible, Business Associate shall extend the protections of this BAA to the PHI and limit further Uses and Disclosures to those purposes that make the return or destruction infeasible for so long as Business Associate maintains such PHI.
- Miscellaneous
(a) Regulatory Reference. A reference in this BAA to a section in the HIPAA Rules means the section as in effect or as amended. (b) Amendment. The Parties shall take such action as is necessary to amend this BAA from time to time as is necessary for compliance with the HIPAA Rules and any other applicable law. (c) Interpretation. Any ambiguity in this BAA shall be resolved to permit compliance with the HIPAA Rules. (d) Survival. The obligations of Business Associate under Section 7 survive termination of this BAA.
EXHIBIT B
ORDER FORM / SERVICE SCHEDULE
Part 1 - Provider Information
| Provider Legal Name: | ___________________________________ |
|---|---|
| Trade Name (if any): | ___________________________________ |
| Entity Type / State of Formation: | ___________________________________ |
| Practice Address: | ___________________________________ |
| Primary Contact (Name / Title): | ___________________________________ |
| Email / Phone: | ___________________________________ |
| Provider NPI (Type 1, individual): | ___________________________________ |
| Practice NPI (Type 2, organizational): | ___________________________________ |
| Tax ID (EIN): | ___________________________________ |
| Primary State(s) of Operation: | ___________________________________ |
| Specialty Focus: | Dental / Oral Surgery / TMJ / Other: ____ |
Part 2 - Term
| Effective Date: | [__________ , 20___] |
|---|---|
| Initial Term: | Twelve (12) months from Effective Date |
| Renewal: | Auto-renewing 12-month terms; 60-day non-renewal notice |
| Commitment Package (Section 5.7): | No package is selected through clickwrap. The twelve (12)-month Initial Term applies unless PaiKnight and Provider separately confirm a Commitment Package in writing. |
Part 3 - Services Elected
| Provider Retainer (Section 2.1): | Pricing schedule disclosed; applicable arrangement to be confirmed by PaiKnight in writing before invoicing. |
|---|---|
| SaaS Platform Access (Section 2.1): | [Basic / Pro / Enterprise] |
Part 4 - Fees
| Provider Retainer Pricing Schedule (Disclosure Only): | This schedule is disclosed for Provider review and incorporated into this Agreement. Provider does not select a Retainer option in the clickwrap flow. PaiKnight will identify the applicable Retainer arrangement following consultation based on term, case volume, organization structure, and eligibility, and will confirm it to Provider in writing before invoicing. Per-Patient Pricing: US$500 per active LMN Patient per month, payable in advance. This option is for small clinics with unpredictable or inconsistent patient volume. Each LMN Patient is billed for every month in which the Patient’s case remains active. For example, 10 active LMN Patients cost US$5,000 for the month. If those 10 cases remain active the following month and 10 new active cases are added, the following month’s Retainer is US$10,000. At sustained volume, a Commitment Package may cost less. Commitment Package (Section 5.7): 1-Year Committed Term: US$5,500/month (up to 20 LMN Patients) or US$10,500/month (up to 50 LMN Patients); 2-Year Committed Term: US$5,300/month (up to 30 LMN Patients) or US$10,200/month (up to 70 LMN Patients); 3-Year Committed Term: US$5,000/month (up to 50 LMN Patients) or US$10,000/month (up to 100 LMN Patients). DSO Group Program (Section 5.8): US$3,500 per participating provider professional per month for an eligible multi-clinic organization with multiple participating providers and at least 100 LMN Patients processed per month in aggregate across the group. PaiKnight must confirm DSO eligibility and the participating-provider count in writing before applying DSO pricing. “LMN Patients” means Patients for whom letter-of-medical-necessity documentation services are provided. Each pricing arrangement is in addition to the SCA Work Protection Fee. |
|---|---|
| SaaS Subscription Fee: | Basic: US$[___]/mo | Pro: US$[___]/mo | Enterprise: US$[___]/mo |
| SCA Work Protection Fee (Section 5.2): | Fixed SCA Work Protection Fee per qualifying SCA case, by complexity tier: SCA approval (standard): US$30,000 | First appeal or GAP exception required: US$35,000 | Aggressive / complex denial management: US$40,000. Minimum SCA Work Protection Fee: US$30,000 per qualifying case. High-Value Claim threshold (Section 3.7): US$10,000. (Commercial Payer cases only; fixed amounts, not a percentage of, and not determined by, amounts billed, recovered, or collected.) |
| Payment Terms: | Net 15 from invoice date (Section 5.4) |
| Auto-charge Authorization: | [ACH / Card-on-file - details to be supplied separately] |
Part 5 - Covered Services in Scope
The following clinical service categories rendered by Provider are in scope for Services support under the Agreement (CPT/CDT codes to be provided as a separate annex if needed):
[Examples - to be completed: TMJ codes (CDT D7880, D7881, D7899); Implants (CDT D6010, D6056, D6058-D6068); Bone grafts; Sleep apnea oral appliances (CDT D9947); Medically necessary dental procedures billed to medical insurance]
Part 6 - Notice Addresses
| PaiKnight notices to: | PaiKnight LLC, 254 Chapman Rd, Ste 208 #28091, Newark, Delaware, 19702, United States; cc: Legal; legal@paiknight.com |
|---|---|
| Provider notices to: | [Provider notice address as above]; cc: [_______________________] |
Part 7 - Special Terms / Variations to MPSA
[None / specify any negotiated variations from the body of the Master Provider Services Agreement. Per MPSA Section 16.3, this Order Form controls over the MPSA only where the Order Form expressly amends a specific MPSA section.]
This Order Form is completed through PaiKnight’s clickwrap process. The Provider’s supplied information, pricing-schedule acknowledgment, and electronic acceptance are recorded by the system. No Provider Retainer plan is selected through the clickwrap, and no separate signature block is required.
EXHIBIT C
PROHIBITED ACTIONS LIST (OPERATIONAL GUARDRAILS)
This Exhibit C sets out operational guardrails binding on PaiKnight personnel and subcontractors. It is informative for Provider and reflects PaiKnight’s internal compliance posture. It does not create rights enforceable by Provider beyond what is set forth in the body of the Agreement.
- Do NOT Provide Legal Advice
PaiKnight personnel will not (i) interpret coverage language under a Payer policy or contract on behalf of Provider or Patient; (ii) advise Provider or Patient on legal rights, remedies, or obligations; (iii) threaten litigation; (iv) draft or review pleadings, demand letters, or other legal process; or (v) represent any party in any administrative or judicial proceeding. Where a dispute escalates beyond administrative coordination, the matter is referred to Provider’s own legal counsel.
- Do NOT Make Coverage or Outcome Guarantees
PaiKnight personnel will not (i) guarantee approval or payment of any Claim, (ii) state or imply that a specific Payer will or must approve a particular treatment, (iii) state or imply that Provider has a contractual right to a particular reimbursement amount, or (iv) make any other guarantee regarding insurance outcomes.
- Do NOT Render Clinical Opinions
PaiKnight personnel will not (i) make medical-necessity determinations, (ii) recommend treatments, materials, or pharmaceuticals, (iii) sign documentation on behalf of Provider, or (iv) communicate clinical opinions to Patients. All medical-necessity determinations are made and documented by Provider.
- Do NOT Act as a Public Adjuster, Adjuster, or Insurance Producer
PaiKnight personnel will not (i) negotiate the amount of a Payer’s liability on behalf of any insured, (ii) advocate for coverage rights on behalf of a Patient, (iii) hold themselves out as adjusters, public adjusters, or insurance producers, or (iv) collect a percentage of a Patient’s insurance recovery.
- Do NOT Engage in Referral or Patient-Brokering Activity
PaiKnight personnel will not (i) pay any Provider or third party in exchange for Patient referrals, (ii) receive any compensation in exchange for routing Patients to any specific Provider, (iii) tie any Fee to Patient referrals, treatment value, or the recommendation of any specific course of care, or (iv) market the Platform on the basis of guaranteed Patient flow. This restriction does not prohibit fixed administrative service pricing that accounts for aggregate service volume, workload, or scope as expressly stated on the Order Form, provided that such pricing is not compensation for referrals and does not depend on the value or outcome of any clinical service or Claim.
- Do NOT Direct Provider’s Clinical or Business Operations
PaiKnight personnel will not (i) direct or influence Provider’s hiring, scheduling, treatment selection, supervision of clinical staff, or other clinical management, (ii) control or exercise any veto over Provider’s clinical decisions, or (iii) participate in Provider’s clinical revenue otherwise than as the contractually agreed Fees.
- Documentation and Approvals
Documentation prepared by PaiKnight on Provider’s behalf, including letters of medical necessity and pre-authorization packages, will be (i) prepared on Provider’s letterhead where applicable, (ii) reviewed, approved, and signed by Provider before submission, and (iii) reflective of Provider’s independent clinical judgment.
- PHI Handling
PaiKnight personnel will handle PHI strictly in accordance with the BAA (Exhibit A), PaiKnight’s internal HIPAA Privacy and Security Policies, and applicable state healthcare privacy laws. Cross-border PHI access is permitted only by personnel who have completed PaiKnight’s HIPAA training and are subject to PaiKnight’s role-based access controls.
- Reporting Concerns
PaiKnight personnel are required to report to PaiKnight’s compliance function any potential violation of this Exhibit C, any potential violation of Applicable Law, or any concern that a Provider may be engaging in fraudulent or non-compliant conduct. PaiKnight maintains internal escalation procedures and will refuse to submit Claims that PaiKnight reasonably believes violate Applicable Law.
[END OF MASTER PROVIDER SERVICES AGREEMENT]